Effective Date: May 15, 2025

Last Updated: November 7, 2025

1. Introduction

The Rota Foundation (“we,” “us,” or “our”) is committed to protecting the privacy and security of your personal information. This Privacy Policy outlines how we collect, use, store, and protect personal data when you interact with our foundation, including through our website, events, and donations. The Rota Foundation is a Virginia nonprofit organization.

This Privacy Policy is part of the Terms and Conditions that govern your use of this Site and your involvement in other events and activities of The Rota Foundation. This Policy covers the “personal information” we collect through this Site. “Personal information” is generally information that identifies you personally, either alone or in combination with other information available to us.

2. Your Consent

Please read this Privacy Policy carefully. By accessing or using this Site or by participating in our events, programs, or as a donor, you are agreeing to the terms of this Privacy Policy. If you do not agree to the collection, use, and disclosure of your personal information as set forth in this Privacy Policy, you may not use this Site.

3. Privacy Notices

This Privacy Policy may be supplemented or amended from time to time by “privacy notices” posted on this Site. Generally, privacy notices provide details about the personal information we collect on particular pages or particular areas of this Site, why we need that information, and choices you may have about the ways we use or share that information. Our privacy notices are part of this Privacy Policy.

4. Information We Collect

We may collect the following types of information:

• Personal Information: Name, email address, phone number, mailing address.

• Donation Information: Payment details, donation history, tax-related details.

• Website Usage Data: IP addresses, cookies, device details, browsing behavior.

Communications: Correspondence and responses to inquiries.
Generally, the information we collect using these Web technologies does not identify you personally. If, however, you have created a user identity, we may link the information we collect using Web technologies to other information that identifies you personally.

5. How We Use Your Information

We use collected information to:

• Process donations and issue tax receipts.

• Communicate with donors, volunteers, and supporters.

• Improve our services and website functionality.

• Comply with legal obligations and reporting requirements.

• Ensure security and fraud prevention.

We will not use your personal information for direct marketing purposes, without your consent. We will include an “opt-out” link in electronic newsletters and promotional emails we send you, so that you can inform us that you do not wish to receive such communications from us in the future. If at any time you wish to be removed from our mailing lists, please contact us using the contact information provided at the end of this Privacy Policy. Please provide your full name, postal address and email address so that we can locate you on our mailing lists. We will honor your request within a reasonable period of time and, in any event, within the time limits established by law.

6. Information Sharing and Disclosure

We do not sell, rent, or trade personal data. We may share information with:

• Trusted third-party service providers assisting in foundation operations.

• Regulatory authorities when required by law.

• Payment processors for handling donations securely.

7. Data Security

We implement appropriate security measures to protect personal data from unauthorized access, loss, or misuse. Although we use reasonable measures to help protect your personal information against unauthorized use or disclosure, we cannot guarantee the security of information provided over the Internet or stored in our databases. Your transmissions are, therefore, at your own risk.

8. Your Rights

Depending on your location, you may have rights to:

• Access, correct, or delete personal data.

• Opt out of communications.

• Restrict or object to processing.

• Request data portability.

9. Third Party Websites

This Site may contain links to websites owned by third parties. This Privacy Policy applies only to this Site and not to any third-party website.

10. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to enhance user experience. You can manage cookie preferences through browser settings. If you do not wish to allow cookies, you may set your browser to reject cookies or to alert you when a cookie is placed on your computer. You may also delete our cookies as soon as you leave this Site. Although you are not required to accept our cookies when you visit this Site, you will not be able to use all of the features and functionality of this Site if you set your browser to reject cookies.

11. Legal Compliance

We comply with applicable privacy laws.

12. Changes to This Policy

We may update this Privacy Policy periodically. We reserve the right to update or revise this Privacy Policy at any time and without prior notice, by posting the revised version on this Site. Updates will be posted on our website with the effective date indicated. They will apply only to the personal information we collect after we have posted the revised version. Your use of this Site following any such change constitutes your consent to the terms of the revised Privacy Policy. For this reason, it is important to review this Privacy Policy regularly.

13. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us.